State of Georgia AP Specialist in Fulton, Georgia

The *Georgia Department of Public Health *is the lead agency entrusted by the people of the state of Georgia with the ultimate responsibility for the health of communities and the entire population.

The Georgia Department of Public Health is seeking a highly qualified candidate for the position of /Accounts Payable Specialist /with in the Division of Finance, located in Atlanta, GA.

Job Responsibilities:

Under broad supervision, performs paraprofessional accounting and fiscal control functions, such as accounts payable and receivable, payroll preparation, budget monitoring or related processes. Provides customer service and technical program support for an accounting office or related financial function. May act as lead worker.

Primary Duties & Responsibilities:

  • Performs job responsibilities with minimal supervision

  • Serves as job expert or organization resource in assigned areas

  • Acts as lead worker

  • Analyzes financial reports to assess compliance

  • Balances and reconciles accounting/financial records

  • Disburses payments and posts to appropriate accounts

  • Compiles and prepares accounting reports

  • Complies with federal, state, and agency policies, procedures, regulations and may apply GAAP guidelines

  • Identifies and corrects procedural problems revealed in reviews and audits

  • May compile or participate in the development of budget data and related documents

  • Aware of department budget codes when entering expenditures

  • Reviews documents for compliance, completes or approves transactions, and communicates program information/regulations to clients

  • Verifies the accuracy of information to be billed, tracks account activity, bills consumers and resolves billing inquiries

  • Process Financial Transactions - Accounts Payable: Review documents for compliance, and accurately enter data in the financial system to create a payment voucher. Verify accuracy of information to include vendor information, amount, along with other pertinent information. Review payment summary status to ensure that the voucher has posted and payment is scheduled to be disbursed. Submit voucher print out and associated documents within 24 hour of completion. Consult with budget staff to resolve budget errors.

  • Manage assigned accounts: Responsible for ensuring that assigned accounts related to purchase orders, contracts, and basic expenditures are paid monthly and/or according to agreement and net terms. Work with vendors and internal staff to resolve issues related to billing, purchase orders, receipts, and funding. Resolve discrepancies and follow up until task is completed.

  • Respond to Inquiries: Respond to payment inquiries within 24-48 hours, thoroughly research to provide accurate information. Take corrective action for payments that were not received by vendors; request payment clearance information, and submit request for payment to be voided and reissued as needed. Provide a copy of the voucher and update current file to reflect changes. Follow up with the vendor until the payment is received.

  • Perform routine administrative duties: Compile and maintains records or file, copy, and disseminate information, assist with mailing payments and related information. Provide ongoing support and assistance as needed.

  • Provide on-going technical assistance to Business Owners: Respond to program staff inquiries related to PeopleSoft Financial System.



TO APPLY: *In order to successfully apply for a position; the hiring agency requires interested applicants to complete the GA Department of Public Health’s Online Employment Application. This job application can be found at: * Click on "About DPH" and then “Careers” and locate this position, click “Apply” and begin your application.


Bachelor's degree in a business curriculum or related field from an accredited college or university OR Associate's degree in a business curriculum or related field from an accredited college or university AND Two years of experience performing accounting and/or fiscal control functions OR High school diploma or GED AND Four years of experience performing accounting and/or fiscal control functions OR One year of experience required at the lower level Financial Ops Generalist 2 (FIT021) or position equivalent.

Job: *Financial

Organization: *Department of Public Health

Title: AP Specialist

Location: GA-Fulton-Atlanta

Requisition ID: FIN01CT