Georgia Employer PROPERTY MANAGEMENT SERVICES SPECIALIST in Alpharetta, Georgia
PROPERTY MANAGEMENT SERVICES SPECIALIST Job ID 2018-1194 Job Locations US-GA-Alpharetta Department Property Management OVERVIEW The Property Management Services Specialist ensures the accuracy and compliance of all Service Contracts/Service Orders, Construction Contracts, Certificates of Insurance as well as the Building Engines - CMMS (Work Order) System control for the Southeast Region which oversees a 10,036,693 million square foot portfolio of office and industrial property owned by GOV, SNH, SIR, ILPT (list REITs) which are publicly traded real estate investment trusts (REIT) as well as a privately held fund. The PM Services Specialist will report to the Area Director and will support the Southeast Region including all Area and Satellite offices and must be able to work independently and across different teams. This person shall also work with the National Operations Manager as it relates to policies and procedures for contracts and insurance certificates as well as the person responsible nationally for the Building Engines CMMS system. RESPONSIBILITIES * Maintain Certificates of Insurance file (including all current and future COI s) for all tenants within the Region(s) in a consolidated data base (currently Corrigo) Approximately 280 (number) current leases. * Audit Existing Tenant Certificates of Insurance against Lease Requirements to Ensure Compliance. * Maintain Certificates of Insurance for all vendors within the Region on SharePoint and or Building Engines. * Review all current and future Service Contracts and Service Orders for compliance with RMR Policies and Procedures including the necessary bidding and documentation guidelines. * Maintain and administer all contracts and corresponding bid package documentation within the appropriate SharePoint system folders. * In Instances of Non-Compliance, Revise and Request Compliant Documentation. Maintain records to show action taken to insure compliance (date and time of phone calls, e-mails, etc). * Provide Property Managers with 90, 60 and 30 Day Notifications of Expiring Service Contracts and Service Orders. * In conjunction with the Property Manager communicate with insurers regarding COI requirements to maintain compliance as required for leases and or contracts. * Proactively manage the process to obtain and maintain Certificates of Insurance and request current Certificates in advance of expiration. * Serve as Point Person during Internal Audit for COI s and Contracts. Employer's Job# 2018-1194 Please visit job URL for more information about this opening and to view EOE statement.